Our client is seeking a highly organized and detail-oriented Procurement Specialist to manage sourcing, purchasing, vendor relations, compliance, and logistics coordination.
The role ensures the responsible use of ministry resources by securing high-quality goods and services at the best value while maintaining strong controls, audit readiness, and ethical standards.
Key Responsibilities.
- Source, evaluate, and maintain a prequalified vendor list for major procurement categories
- Conduct competitive sourcing (RFQs/RFPs), negotiate pricing, and ensure value-for-money
- Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor performance
- Convert approved requisitions into POs and ensure correct specifications and delivery timelines
- Enforce three-way matching (PO, delivery note, invoice) prior to payment processing
- Collect valid eTIMS tax invoices and ensure proper application of withholding tax (WHT)
- Maintain accurate procurement documentation and records within workflow systems
- Ensure compliance with procurement policies, donor requirements, and anti-corruption standards
- Support audits with complete procurement files and compliance evidence
- Track budgets, monitor price trends, and prepare monthly procurement reports
- Coordinate deliveries with departments and ensure timely GRN completion
- Manage warranty issues, returns, and after-sales follow-ups with suppliers
- Provide guidance to staff on specifications, timelines, and procurement procedures
- Maintain effective communication with requestors on order status and delivery progress
Key Requirements.
- Diploma or Degree in Procurement, Supply Chain, Business, or a related field
- CIPS or KISM certification (full or partial) is an added advantage
- Minimum 3 years’ procurement experience in Kenya (NGO, education, ministry, or SME preferred)
- Strong knowledge of sourcing, POs, GRNs, tax documentation (TCC/eTIMS), and WHT requirements
- Proficiency in Google Workspace or Microsoft Office; experience with Monday.com is a plus
- Excellent communication skills in English and Swahili
- Integrity, strong ethical judgment, and ability to enforce controls
Please click on the tab below to apply:
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